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The most popular system in Latvia

Full-scale and extensible platform for the automation of information, documents and business processes

60k+

number of users

10k+

cloud users

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The most secure document management system in Latvia

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Namejs options

Namejs is a web-based document management solution that ensures a unified, transparent, and controlled registration, processing, and execution of incoming, outgoing, and internal documents across an organization. It complies with national regulatory requirements for document circulation, handling both electronic and paper-format documents. The system is easy to use, featuring a convenient, user-friendly, and intuitive interface, while also offering extensive functionality that allows for the completion of all tasks related to document flow management.

  • Document Management

    Namejs offers the ability to structure documents of any type within an organization by organizing them into document folders or registers, and categorizing them by document types. For each document type, it is possible to create the most suitable document card.

    Namejs offers the ability to structure documents of any type within an organization by organizing them into document folders or registers, and categorizing them by document types. For each document type, it is possible to create the most suitable document card.

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  • Process Automation

    With the help of Namejs, it is possible to manage document dissemination processes for various document types and organize process automation through easily manageable task flows.


    With the help of Namejs, it is possible to manage document dissemination processes for various document types and organize process automation through easily manageable task flows.

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  • e-Address

    Namejs integrates with the official electronic address, which allows institutions and companies to exchange information using e-addresses. Documents sent to the e-address go directly into the system, and they can also be sent from the system. It is also possible to create sub-addresses for correspondents if necessary.

  • e-Signature

    Namejs allows you to sign documents directly within the system using an electronic signature, create an electronic document, and also to sign multiple documents simultaneously. The system automatically checks electronically signed received documents, saves the verification results, and unpacks the content in a user-friendly format for easy viewing.

    Namejs allows you to sign documents directly within the system using an electronic signature, create an electronic document, and also to sign multiple documents simultaneously. The system automatically checks electronically signed received documents, saves the verification results, and unpacks the content in a user-friendly format for easy viewing. Documents can be signed with an e-Signature via e-ID card, e-Signature Mobile, or Smart ID. Signing is possible in EDOC, PDF, and ASICE formats, as well as with the Namejs system signature for internal documents.

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  • Mobility

    Namejs is created using responsive design, ensuring full functionality across various smart devices. Document approval, signing, and review can all be performed from a mobile device, ensuring the continuity of work processes.

  • Integration

    Namejs is an open integration system: its core functionality integrates with Microsoft Office, email, e-Address, e-Signature, and scanners. Integration with other systems can be implemented through a REST API interface.

  • Cloud Solutions

    Namejs is available as a cloud service, which includes the leasing of Namejs and standard software licenses, as well as the maintenance and hosting of Namejs. The cloud service helps clients save time on managing their infrastructure and installing software versions, reduces infrastructure administration costs, and ensures a secure working environment.

Would you like to know more about the document management system Namejs?

Namejs - modular DMS

Namejs is a modular and easily expandable solution: users are offered specific functions through additional modules. Users can implement new document registers and workflow processes, as well as link new organizations on their own, without the help of the developer.
Namejs homepage opens with a user portal, where users can create a customized work dashboard utilizing and configuring various information blocks available within the system.

Documents are organized through the document management view, where they are easily accessible according to the user's access rights, grouped by document register folders, nomenclature items, or projects.
The task view displays each user's received and assigned tasks, which are grouped by type and status.
Users can search for documents using a simple or advanced search from the portal and document management view.
Namejs provides various reports: on registered documents and their execution, task completion reports, and others.

Namejs Modules

  • Contract Module

    Contract Module

    Provides support for managing contract hierarchies and related document management, as well as organizing and controlling their execution..

  • Case Management Module

    Case Management Module

    Helps organize documents in Namejs in various business cases, providing the ability to add additional parameters and assign access rights for their management..

  • Procurement Module

    Procurement Module

    Designed for organizing the collaboration of employees involved in procurement – for document access and deadline control..

  • Meeting Module

    Meeting Module

    Namejs simplifies the management of meetings: from preparing the agenda and document management to overseeing the meeting process and conducting electronic voting, all the way to generating meeting minutes..

  • Archive Module

    Archive Module

    Ensures the automation of archive operations, from the submission of documents to the institution's archive, the creation of storage units, and electronic submission to the National Archives (LNA), all the way through to document destruction..

  • Audit Analysis Module

    Audit Analysis Module

    Useful for processing data subject requests, as well as for analyzing audit data related to documents and employee activity within the system..

  • Personnel Document Module

    Personnel Document Module

    Supports and enables the dissemination of personal documents, such as employee submissions and reports..

  • Calendar Module

    Calendar Module

    Useful for planning employees' daily tasks, such as meetings, visits, conferences, etc., as well as for resource planning..

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Video about Namejs

Industries

  • Healthcare

    Healthcare

    Namejs helps healthcare institutions by providing reliable and efficient administrative document management that complies with all regulatory requirements. It helps optimize administrative processes, improving patient care and ensuring secure data processing. Namejs is used by most hospitals and other healthcare institutions in Latvia..

    Clients:
    PSKUS
    RAKUS
    LBTU
    ZKS
    DPNS
    SPNS
  • Education

    Education

    Namejs helps educational institutions efficiently manage documents, by improving administrative processes, and ensuring secure data storage. It provides a unified, digitized approach to document management, easing the work of both the administration and teaching staff. Namejs has been chosen by most of Latvia's leading universities, as well as vocational education institutions..

    Clients:
    JVLMA
    RSU
    RISEBA
    LBTU
    DU
    LU
  • Commerce

    Commerce

    Namejs helps companies optimize document flow, by improving work efficiency, and ensuring compliance with regulatory requirements, thereby boosting competitiveness. Namejs offers automated and secure solutions tailored to the needs of various industries. Over 50 companies, including both manufacturing and service providers, have chosen the Namejs system..

    Clients:
    Gaso
    Grindeks
    Food
    BluOr
    Graanul
    Getlini
  • Public Administration

    Public Administration

    Namejs is designed for the needs of public administration, providing transparent, efficient, and secure document management. The system complies with regulations and helps institutions digitize processes, reduce administrative burden, and improve the quality of civil services. Namejs is used in 10 government ministries, where a centralized solution is employed by the ministries and their subordinated institutions.

    Clients:
    FID
    ZM
    VM
    izm
    SIF
    iem
  • Municipalities

    Municipalities

    Namejs helps local governments to digitize and optimize document management, ensuring transparent processes, secure data management, and efficient civil services. It complies with all legislative requirements and offers extensive integration possibilities. Namejs is used by 18 local governments in Latvia. Each municipality can have up to 100 subordinate institutions, which work both centrally and may maintain their own autonomous processes..

    Clients:
    adazi
    gulbene
    kekava
    jelgava
    limbazi
    valmiera

What clients say?

  • We have been using the document management system Namejs for many years. This solution provides document management for all municipal institutions, more than 800 employees. We also use Namejs for municipal meetings and contract management. Contracts are integrated with the Resource Management System Horizon.

    Head of the Document Management and Customer Center Central Administration of Valmiera Region
  • Grindeks is gradually moving towards maximum digitalization of processes, for example, paper format is being replaced with digital tools, cumbersome processes, thanks to IT, are becoming simpler and more efficient. Therefore, the document management system “Namejam” is of great importance in the company, which facilitates the circulation of all documents by switching to digital instead of outdated paper format. With the implementation of "Namejam", the company has a modern and contemporary solution for communication both within the company and with partners, which allows you to follow the status of documents in an organized and reliable manner, directing your time to other important everyday tasks. The green course is also an important aspect, because now with the existing tools we print less on paper every day. We will continue to work towards digitalization, which will affect an increasingly wider circulation of documents in the company.

    Head of IT Department A/S „GRINDEKS”
  • In 2024, a challenging project was implemented - the implementation of the document management system Namejs in 28 institutions subordinate to the Ministry of Culture. The project was implemented within 14 months and currently 3880 users are working with Namejs. As success factors, the implementation team, which consisted of RIX Technologies, KISC and Ministry of Culture employees, should first be noted. Next - a successful planning - step-by-step implementation process and management involvement throughout the process.

    Information Technology Project Manager Cultural Information Systems Center

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